SOC 1
Type II
SOC 2
Type II
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Heavy Equipment Rental Software That Keeps Every Machine Earning
Run your entire heavy equipment fleet on one real-time ERP, from quote and delivery to service, billing, and utilization.
2,500+
Orders processed daily
1,000+
Delivery routes dispatched daily
SOC 1 & SOC 2
Type II certified
The top equipment rental companies and dealerships partner with MOAB
What heavy equipment rental software has to handle
Heavy fleets mean high-value machines, long job-site rentals, and transport that takes real planning. MOAB covers every part of that work on the same live data.
01
Utilization by cat class
Track financial and physical utilization for every excavator, loader, and lift, by cat class and branch, so you know where to move, re-rate, or sell.
02
Transport and delivery
Plan lowboy and flatbed moves on a live map, with a warning when a truck goes over its weight or volume limit.
03
Customer portal and mobile
Customers request equipment and pay invoices in their own portal. Your reps quote from live availability on their phones.
04
Service and repairs
Work orders live beside the rental schedule. When a machine goes down, the counter and dispatch know before they promise it to a customer.
05
Contracts and billing
Every machine on a contract keeps its own start and end dates. Cycles prorate, and the math shows on the invoice.
06
Accounting built in
AR, AP, and the general ledger stay in sync with every contract and work order, so month-end closes without a spreadsheet.
One excavator rental, one record
Follow a single machine from the first request to the final invoice. Each step updates the same record, so the counter, yard, drivers, and accounting all work from the same picture.
01 Request
A contractor emails for a 30-ton excavator next Monday
AI drafts the quote from the email. Once signed, it becomes a reservation that holds the machine.
02 Delivery
Dispatch books the lowboy
The driver logs photos and a signature on site, and the contract goes on rent.
03 On rent
Mid-job, the crew needs a hammer attachment
It bills on the same contract, prorated to the cycle.
04 Off rent
The job wraps and the customer requests a pickup
The pickup lands on the dispatch board.
05 Service
Back in the yard, a tech opens a work order
The counter sees when the machine is ready to rent again.
06 Invoice
The final invoice posts to the ledger
Revenue and utilization update the cat class dashboard.
The AI-native heavy equipment rental ERP
Legacy rental systems were built decades ago, on data models that were never designed for AI. MOAB runs every workflow on one real-time data model, so AI works inside the job itself.
Orders drafted from customer emails
AI reads the request, matches the account, and drafts the order with live availability.
Fleet questions answered in plain English
Ask about utilization, pickups, or a branch's numbers and get the answer from live data.
Payments applied automatically
AI matches wires, ACH, and checks to open invoices, including short-pays.
How heavy equipment rental companies grow on MOAB
Know which machines are earning, by class and branch
Every heavy machine ties up serious capital, so idle days add up fast. MOAB shows utilization, fleet OEC, and P&Ls by branch, cat class, asset, and customer, refreshed every five minutes.
"Moab gives us full visibility down to the class and branch. We could not get that from our previous system without external help."
Director of Operations, Axis Portable Air
Heavy hauls planned around real truck capacity
Dispatchers plan deliveries and pickups on a live map with truck and driver locations. Drivers work from checklists set by asset class, and customers get a text when the truck is one stop away.
3:1branches per dispatch coordinator at Axis Portable Air, up from 1:1
~99%on-time delivery through peak season
Find revenue sitting in the yard
Ask MOAB why equipment is still waiting on pickup and it answers from live data, then helps schedule the pickups with available drivers.
33%of Axis Portable Air's revenue processed through AI email routing for national accounts
<8 minfrom customer email to created order
Every machine on rent shows up on an invoice
MOAB tracks call-off-to-invoice time and flags machines that never went on rent, equipment waiting on pickup, and returns that haven't been closed out, so branch managers act before revenue slips.
Built for heavy equipment rental at scale
From regional fleets adding yards to national operators, MOAB is built for rental companies ready to modernize.
Dealer rental stores
Dealer-owned rental operations, including H.O. Penn Cat and Decker, partner with MOAB.
Independent heavy equipment rental
Multi-yard earthmoving, aerial, and material handling fleets.
Trench shoring and underground
Safety-critical rentals where timing and inspections matter. National Trench Safety runs 65+ branches on MOAB.
Dealerships with rental fleets
Run rental and equipment sales on one platform. See the dealership ERP
65+ branches. One dispatch board.
National Trench Safety rents trench shoring and safety equipment across more than 65 branches, and runs its rental operation on MOAB.
"The dispatch module is so intuitive, it enables us to process significantly more volume with the same resources."
Executive Vice President, National Trench Safety
Connected to your telematics, parts, and finance systems
MOAB plugs into the tools heavy fleets already run, with 850+ API endpoints and a read-only SQL replica for everything else.
Telematics
Fleet benchmarks and parts
Payments, tax, and CRM
External accounting
850+ API endpointsAnything in MOAB, via API
Direct SQL accessA read-only replica of your data
SOC 1 & SOC 2Type II certified
AES-256Encryption at rest and in transit
Heavy equipment rental software FAQ
Have a question that isn't here?
What is heavy equipment rental software?
Heavy equipment rental software is the system rental companies use to manage fleets of construction and industrial machines like excavators, loaders, dozers, and aerial lifts. It tracks availability across branches, writes contracts, schedules transport, manages service, and bills customers. Enterprise platforms also run accounting and fleet analytics. For a broader look at the category, see equipment rental management software.
What features matter most in heavy equipment rental software?
Look for utilization reporting by cat class and branch, dispatch that accounts for truck capacity, condition records at delivery, service that's tied to availability, and contract billing that handles swaps and partial returns. Multi-branch fleets also need the data to update in real time, since a machine's status changes throughout the day.
How does MOAB track heavy equipment utilization?
Built-in dashboards show fleet OEC and financial and physical utilization by branch, cat class, and asset, refreshed every five minutes. You can also ask a utilization question in plain English and save the answer as a dashboard.
How does MOAB handle heavy equipment delivery and pickup?
Dispatchers plan on a live map with truck and driver locations, and MOAB warns before a truck is overloaded. Booking an outside hauler creates the purchase order, and drivers record condition photos and customer signatures on their phones.
How does MOAB bill long-term heavy equipment rentals?
Billing runs on cycles you set, and the contract follows the job as it changes. Add a machine or attachment mid-rental and it bills on the same contract, prorated to the cycle. Swaps, partial returns, and extensions update billing automatically, and the branch dashboard flags anything delivered but not yet billing.
Does MOAB work for dealer rental stores?
Yes. Dealer rental stores, including H.O. Penn Cat and Decker, partner with MOAB. Dealerships that also sell and service equipment can run rental and sales together on the MOAB dealership ERP.
Who is MOAB built for?
MOAB is built for heavy equipment rental companies ready to modernize, from regional fleets adding yards to national operators. If your current system is holding the team back, it's worth a demo.
Can MOAB replace our current rental system?
Yes. A named MOAB implementation lead maps your branches, cat classes, rates, and billing cycles, then moves your customers, assets, and open contracts. Teams train and test on their own data before going live, branch by branch or all at once.
Keep your fleet earning
See how MOAB runs heavy equipment rental for regional and national fleets and dealer rental stores.